Find out how we can support your property needs

As we continue to grow, an exciting opportunity has arisen for an experienced Reconciliation Analyst to join our busy team.

The Reconciliation Analyst is responsible for ensuring the accurate reconciliation of bank accounts, client accounts, and internal financial systems within the property management business. The role supports financial integrity by identifying discrepancies, resolving reconciling items, and ensuring that financial records align across multiple systems within strict reporting timelines.

The Person
You will be a people person aligned to the Gateway brand. You will be a great communicator with a track record of delivering the best client and customer experience possible. Promoting the brand and creating new opportunities will come as second nature to you.

The Job

Key responsibilities:

• Reconcile client money accounts in line with internal controls, regulatory requirements, and company policy.
• Reconcile rental income, tenant receipts, landlord payments, and associated control accounts.
• Review and reconcile property-level cashbooks across managed portfolios.
• Ensure all transactions posted within the property management system are accurately reflected in the finance ledger.
• Investigate unallocated cash, suspense items, tenant ledger discrepancies, landlord ledger variances, and service charge balance differences.
• Support the reconciliation of deposit accounts, contractor payments, and landlord/client disbursements where applicable.
• Work across multiple properties, entities, and bank accounts, ensuring funds are correctly separated and accounted for.
• Assist in preparing supporting schedules for client reporting, year-end service charge accounts, and external audits.
• Help ensure compliance with any relevant client money protection, leasehold, or property accounting regulations applicable to the business.
• Liaise with property managers and operational teams to resolve issues relating to rent postings, service charge demands, receipts, refunds, and supplier payments.
• Support the transition and reconciliation of balances during new property mobilisations, portfolio transfers, or system migrations.

Skills and Experience

• Ideally studying toward or qualified in a recognised accounting qualification such as ACCA, CIMA, or AAT.
• Degree in Accounting, Finance, or a related discipline (desirable but not essential).
• Previous experience in a reconciliation, finance, or accounting role ideally within property management, real estate or client accounting
• Strong understanding of bank reconciliations and financial controls.
• Experience reconciling high-volume transactions across multiple systems.
• Familiarity with client money, service charge accounting, and rent accounting is highly desirable.
• Excellent attention to detail and strong analytical skills.
• Ability to investigate discrepancies and identify root causes in a timely manner
• Strong organisational skills with the ability to manage time-sensitive tasks and deadlines.
• Intermediate to advanced Microsoft Excel skills.

Job location: Southend-on-Sea, Essex
Hours: Monday to Friday, 9.00am to 5.30pm
Salary: Salary dependant on experience
Annual leave: 23 days plus bank holidays
Extras: Company pension scheme, company membership programmes, employee referral incentive, seasonal company events, training and relevant qualification sponsorship